Order official New York Death Records and Vital Records online

Death records, including death certificates, are vital documents that serve significant purposes. They provide critical information for legal purposes, such as settling estates, insurance claims, and genealogical research. Understanding how to obtain death records can ensure that you have the necessary documents when needed, and this guide will help you navigate the application process efficiently.

Who Can Request Death Records?

In New York, only specific individuals are authorized to request death records. These include:

• • Immediate family members, such as spouse, parent, or adult child;
• • Legal representatives with documented proof;
• • Persons with a documented lawful right or claim, such as an estate representative.

It is essential to confirm your eligibility before applying to avoid delays in the process.

What Documents Are Required?

When applying for a New York death certificate, you will need to provide certain documents:

• • A completed application form;
• • Valid photo identification (such as a driver’s license, state-issued non-driver ID, or passport);
• • Proof of relationship or legal right (e.g., birth certificate, marriage certificate, or court order).

You can find detailed instructions and download the necessary application forms from the New York Department of Health's official website here.

How to Obtain New York Death Records

By Mail

To request death records by mail, send the completed application along with the required documents and payment to the New York State Department of Health. Make sure to use a traceable mailing service for your application.

In Person

Requests can be made in person at local health department offices. Be sure to bring all necessary documents and identification. Check the office hours and whether an appointment is needed beforehand.

Online

You can also request death records online through VitalChek, an authorized service provider. The online process is convenient and allows for expedited service options if needed.

Regardless of the method chosen, double-check all application details and ensure you provide accurate information to avoid processing delays.

How Much Do Death Records Cost?

The cost for obtaining a New York death certificate is:

• • $30 per certified copy when ordered through the New York State Department of Health;
• • Additional fees may apply for expedited services or when ordering through online service providers like VitalChek.

Always confirm the total amount before submitting your application to prevent processing issues.

Processing Time

Processing times for death record requests vary depending on the method used:

• • By mail: Generally takes 6-8 weeks from the receipt of the application;
• • In person: Same day service is typically available;
• • Online: Processing through services like VitalChek may take 5-7 business days with expedited service options available.

Plan accordingly, especially if you require the death records for time-sensitive matters.

Ensuring all guidelines are correctly followed will help streamline the process of obtaining New York death records. If you have specific questions or need further assistance, do not hesitate to contact the New York Department of Health directly for support.

If the event was recorded locally or if you need immediate access to detailed records, it is preferable to contact your county vital records office directly. Find the contact details of your local county vital records office here.